Account Group in Accounts Payable component of Finance Module plays important role as far as Vendor Masters are concerned.
Now when we have understood the importance of vendor numbering, we must also accept the fact that in practical scenario the business can have multiple types of Vendors. For e.g. Domestic vendors, Import Vendors etc. With the different nature of vendors, it becomes important to provide different number range for both the Vendors.
The Account Groups are used to determine:
- Interval for the account numbers
- Whether the number is assigned internally by the system or externally by the user (type of number assignment)
- Whether it is a one-time account
- Which fields will be displayed, editable, suppressed or mandatory while creating/changing Vendor Master Data
The configuration for Vendor Account Group is divided into:
- Number Range Maintenance
- Assignment of Number Range
Financial Accounting (New) > Accounts Receivable and Accounts Payable > Vendor Accounts > Master Data > Preparations for Creating Vendor Master Data > Define Account Groups with Screen Layout (Vendors)
Fields in the Account Group
This is 4 digit code that identifies the account group
Description of the account group, for e.g. Domestic Vendors, Import Vendors
One Time Account
Select this option if you want all the masters under this account group to be treated as one time accounts
This portion contains three parts viz. General Data, Company Code Data and Purchasing Data. The field status can be maintained for all the fields relevant for the account group here.
Number Range Maintenance
Financial Accounting (New) > Accounts Receivable and Accounts Payable > Vendor Accounts > Master Data > Preparations for Creating Vendor Master Data > Create Number Ranges for Vendor Accounts
In this configuration, we maintain the various number ranges required for the vendor master data as per the account groups to be created.
This table contains:
Assignment of Number Range
Financial Accounting (New) > Accounts Receivable and Accounts Payable > Vendor Accounts > Master Data > Preparations for Creating Vendor Master Data > Assign Number Ranges to Vendor Account Groups
In this configuration, we assign the Number Range to Vendor Account Group.
The separate numbering of will not just help in identifying the type of vendor looking at the number, but also helps in many reports where we can enter ranges for executing report.